The Mess Is The Masterpiece

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Source: Bernard Pras via
AmusingPlanet.com

Introduction:

“I organize, therefore I am” but, … there is just no way to stay ahead of the mess.  Having just consolidated two offices with five thousand books into one office plus overflow into a 14 foot wall in the living room, I’ve been submerged for a month.  Purpose of this article is articulate some of the lessons learned in this personal “mother of all GTD re-organizations.” 

Lessons Learned: 

  1. Move first, organize after 
  2. Don’t over-think
  3. Get help from people three decades younger than you
  4. Remember problems are opportunities
  5. Let go of fear (that you will hate the office you end up with) 
  6. Organize in layers 
  7. These lessons apply in other domains

1. Move first, organize after  

It will happen whether you want it to or not.  When you move, you will reach the point where you need to get the atoms part over with, regardless of the consequences to your perfect GTD system.  Do not stress about this.  Just get the initial move over, and stack the boxes 2x higher than you think you need to in order to get everything in to the new place. 

Whenever I move my books I live for about an hour in a fantasy of how I will keep the books on the same book shelves before and after the move.  And further, keep the book shelves in the same order.  My library is 100% stored in stackable 3 tier collapsable book shelves.  I number the book shelves as 1 Lower, 1 Upper, 2 Lower, 2 Upper, etc.  And my theory is that I can mark these book case numbers on the boxes used to move the books, but it never works out.  My fantasy dies before the 3rd box of books is packed. 

I’ve decided to be good with this.  

Having disorganized books is a great opportunity to review your library (see 4 Problems are opportunities).  This time re-organizing, I’m pulling out all the books I’ve purchased but “not gotten to” and putting them into a single book case.  Concentrating these books has led to a reduction in stress.  “To read” organized in one place, is an organized project. Organized projects are always less stress than dis-organized projects.    

2. Don’t over-think

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Source: XKCD.com

I am an over-thinker.  I thoroughly enjoyed reading WOMEN WHO THINK TOO MUCH by  Susan Nolen-Hoeksema.  Whenever you move, uncertainty is fanning the flames of over-thinking, over-forecasting, fearing-disasters, and over-working.  Uncertainty is just uncertainty, a temporary experience that will dissipate as you land and start bringing order to the chaos.  When you think you *might* be over-thinking, you ARE over-thinking.  Lately I’m using a trick to cut down on over-thinking: ask yourself what your friends would tell you to-worry-about or to-do.  Having just read DECISIVE by Heath and Heath I learned that thinking “outside-in” this way produces better results than thinking “inside-out” i.e., over-thinking.  

3. Get help from people three decades younger than you

They are altruistic enough to be happy to work for pizza.  They don’t make your father’s noise, when they pick up large boxes of books.  They seemingly never tire.  It is impossible for mere manual labor to discourage them.  Don’t be too proud, find their favorite pizza place and place your order. 

4. Remember problems are opportunities 

When I’m moving, the entire moving process I’m worried about how the organization at the end is going to turn out to be a disaster.  *Note* this has never been my experience when moving, but it is a constant gnawing fear while moving.  This time same as always.  However, being organized after the move, I’m loving my latest GTD organization more than previous iterations.  

5. Let go of fear (that you will hate the office you end up with) 

This is a big lesson learned for me. Of course it makes sense, when consolidating two offices into one, you have a bigger library of capabilities to draw on.  And when you move to a new space, there is always something better than the old space.  For example, my old space had poured concrete walls, very tough to hang things on. The new space is sheet rock which is easy to hang pictures and memorabilia.  

The “Where am I going to put all these books?” problem I feared while moving out, became the “Wow these books look great in the living room!” opportunity while moving in.  I was planning on putting the books in boxes in the garage, but my (angel) wife turned out to like them in her living room.  Wheew, dodged a bullet there. 

But, that is the point.  When you move and reorganize, you are always dodging bullets, you can always upgrade, you can always depend on your own (and your angel spouse’s) resourcefulness.  The longer I do GTD, the better I become at making a mess into a masterpiece.  

6. Organize in sequence-layers 

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Source: Flickr

Over the years I’ve had many grand designs for optimizing book organization:

  • favorite books within arms reach (visually overwhelming)
  • topical sections (econ, biographies, evolutionary ecology, statistics, etc.) OK, but not that helpful finding books
  • books related to a project in separate piles on the floor 

and many other organizations.  I think this time I’m going to not worry about an “optimal” book organization.  I’m going to let the books organize themselves over time.  Layer 1 was getting the books out of boxes and on to shelves.  Layer 2 was to “balance” out the books on shelves so that they are not packed so tightly as to be difficult to remove.  Layer 3 was to pull out those “aha!” books I’ve purchased because they flipped my “might be pivotal” mental switch.  Layer 4 will be to organize the “aha!” books into clusters of related books.  And … I don’t know what Layer 5 will be … yet.  

Looking back at my walk with GTD, I’ve been organizing in layers the entire time.  David Allen gives us a defined system to implement, and we dutifully make a try … fall short … and if we succeed in having a few aspects of David’s system stick, we move forward tinkering with experiments.  Every once in a while these experiments pay off big (my ginormous conference table desk for example) but most experiments are localize, small, and very focused.  For me, a small focused experiment was to get 100% of the clutter off my desk, out of where my eyes fall when I’m working.  

Over the 3.5 years I’ve been dong GTD the experiments have aggregated to a pastiche of techniques that work.  I’ve had failures (like going 100% into electronic GTD with Omni Focus which was too overwhelming) as well, and I’ve responded to them for the most part with 3×5 card kludges.  

7. These lessons apply in other domains 

“The mess is the masterpiece” occurred to me as I was talking down an overwhelmed entrepreneur a couple weeks ago.  The first problem is no sales, the second problem is gearing up for sales once they start coming, the third problem is living with how you gear up.  Entrepreneurs live in rolling messes, always struggling to keep up, and get results.  The artist Bernard Pras should be the Patron Saint of entrepreneurs.  His pieces like Einstein above, make masterpieces out of messes, just like successful entrepreneurs. 

And, just like people doing GTD.  GTDers not being wealth for the most part, have to make due with the messy pieces of organizing infrastructure that we have, and gradually over time we discover we can evolve the mess into a masterpiece that increases our productivity more than 2x.  And, let us not forget the reduction in stress from knowing our projects are planned out to next actions.  

Conclusions: 

Living through the cycle of organized to disorganized and back can be very stressful.  But, it does not have to be.  Much of the stress comes from over-personalizing change.  From interpreting change as punishment for lack of perfection.  But change is mostly temporary uncertainties piling up.  Looking back at moving changes, I can’t understand why I was so bent out of shape at the time of the moves.  This post is about lessons I’ve learned from my latest post-GTD move, and how I will attempt to preempt stress during future moves.  

bill meade 

Goofy paper tray quest …

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Source: Shaunfynn.com

Introduction:

I’ve got the upgraded/new desk, and I’ve got 3 paper trays behind the monitor where I can reach them easily but not see the clutter they generate.  But, … that is not good enough.  I want a kick ass/goofy paper tray like the Shaun Fynn paper tray I adapted to my office desk.  Only Shaun’s paper tray is no longer for sale.  

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Saun’s Goofy paper tray adapted by mounting it on the monitor arm on my office desk

I’ve been searching for “paper tray eye candy” “artisan paper tray” “wow paper tray” etc. and THERE IS NOTHING!!!  So, I’ve decided to reach out on RestartGTD.com for nominees for eye candy, artisan, and wow paper trays.  Co teaching rapid prototyping with John Niebergall last semester gives me CAD so I can show you some starter images of what I’m looking for: 

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View 1

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View 2

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View 3

As you can see from the 3 views, I’m looking for something goofy, something asymmetrical, something Frank Lloyd Wright falling-water looking, something Steve Jobs-ish.  And yes, “goofy paper trays” is yet another useless search.  

Got any links for me?  

 

bill meade 

Perfect GTD Desk +2: Desktopia Redux

D3M 5585

See also: The Perfect GTD Desk +1

See also The Abomination of Deskolation Redeemed 

See also: The Perfect GTD Desk

Introduction:

Perfect GTD desk +1 has been refactored once again.  The above action shot displays several changes:

  • The monitor arm has switched ends of the desk
  • The cable access door in the Ikea Galant Conference Table has been filled in with wood
  • Gave up on mounting the Fujitsu ScanSnap on the monitor arm.  It was cool to look at, but even cool stuff is clutter when you are trying to get work done.  So I resurrected a shipping box and mounted both the ScanSnap and the Brother label printer on the box.  So far so good, the box has not interacted with the chair legs.
  • Screwed the chair mat to the floor in the correct location with 4 2″ drywall screws.  *Bam* no more wandering chair mat!!!
  • A 15.5″ semi-circle has been cut out of the center front of the conference table.
  • To create a 15.5″ radius, the conference table was slid forward until the back edge of the desk was flush with the Galant support frame.
  • I also slid the conference table surface to the right until the left edge of the work surface became flush with the left side of the Galant support frame.  Here’s an action shot of the top left corner of the desk:
  • D3M 5586
  • Power adapter moved from underneath the work surface to Galant table legs.  With diagonally crossing cable ties it was simple to mount the power adapter and then slide it around to readjust it.
  • A cordless remote control light switch was added (mid right hand of the back of the iMac) controlling the keyboard light, the floor lamp over the desk, and the floor lamp in the corner of the office.
  • The “un-drawer” was shifted left and canted at a diagonal angle from lower left hand corner of the desk, to upper right hand corner.  This removes the un-drawer from constant collisions with knees.
  • The purpose of the undrawer is to hold all the items that need to be at hand, but that clutter up the desk surface.  I have stapler, tape dispenser, utility knife, a 10 port USB hub, flash light, and my Plantronic USB headset (wireless headsets suck!).
  • Action shots:

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  • USB and power were added to the right hand end of the desk (form the semi-circle side of the desk).  While I wanted usb and power plugs available, I need them to be out of sight, and they can’t be mounted under the surface without cables working their way out with gravity.  So I turned both poet and USB adapters 90 degrees and mounted them with cable ties and cable tie anchors.
  • Action shot:

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 Results:

When I sit at my desk now, I’m in the semi-circle and can rest both elbows on the work surface at all times.  I can also reach a much larger proportion of the work surface.  I especially noticed the altered surface to volume ratio of the desk when I wiped it down with Windex to shoot the pictures in this blog post.  Standing in the semi-circle it is easy to wipe down the entire surface of the table.

When people try the desk out, the first word that comes out of their mouths is “Game changer!” and then “I’m going to do this to my desk!”

The monitor arm now swings the iMac completely out of the way of the desk.  Action shot:

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And when sitting at the desk, it looks like this:

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How To Section:

I started with this configuration:

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This worked OK, except that it began to bug me that the cable access door in the work surface did not do anything.  If a feature is not doing work then it is clutter by definition.  So I stripped the monitor arm off the desk, removed the power outlet and the IKEA cable management baskets, and then the un-drawer which you can just see peeking out under the work surface by the red mouse.

Then I detached the work surface, and laid under the desk sliding the surface to different places and then seeing how it *felt* from beneath and above the desk.  I had the idea to slide the desk forward and to the right to maximize the work surface overhang.

Next I started drawing curves on the surface of the desk.  Because it is a whiteboard, I was able to draw, look, erase, redraw, and play with the shape in my mind.  I like the idea of reshaping the desk with bulbous organic curves at the corners like this:

NewImageSource: Modenus.com

But, I was too chicken to cut very much out of the desk.  Because desks are experience goods, you can’t think your way to what you will love.  You have to generate and test.  So I decided to start simply with a semi-circle cut out.  Starting out the project looked like this (mr. batik supervising):

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I decided to cut the cable access door plug from the semi circle and marked it with whiteboard marker.  Then I drew a 15.5″ radius semi-circle from the measured center of the front edge of the work surface.  Then cutting began with a jig saw and after the semicircle was cut out, I hustled the iMac back on to the left side of the desk this time.  I don’t know why I tried the left side of the desk.  Just happened that way.  At this point the project looked like this

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Once I re-mounted the iMac on the monitor arm, I was delighted to see that shifting the work surface forward created an opening between the desk and the wall, that allows the iMac to swing behind the far edge of the work surface.  This leaves the work surface completely clear for jotting down ideas, spreading out 3×5 cards, etc.  I like the additional openness of this configuration over where I started from.  Gratifying to contemplate.

At this point I cut a grommet hole out of the semi circle and then used steel straps to mount the cable access door plug and grommet hole plug from the under side of the desk.  Action shot (sorry it is blurry):

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Then I filled in all the gaps around the plugs with white plastic wood which I was very delighted to discover at HomeDepot.com.  Much sanding and re-filling and re-sanding ensued. And once I got the work surface to be “not terrible” I moved on to finishing the edge the jig saw cut.

I was surprised at how easily iron-on melamine edging went on.  Get a clothes iron, cut the length of edging you need, then slowly iron the melamine edge on to the work surface.  Took about 30 minutes from start to cleaned up.  And I’m very delighted with how the edging is staying attached.

Partial component list for desk:

Support RestartGTD by buying at Amazon.com with this link!

Perfect GTD desk +1

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Introduction:

Confession:

I’ve been holding out on http://RestartGTD.com.  :-(

I’ve been working since April 2012 on a successor to my “The Perfect GETTING THINGS DONE (GTD) Desk” post (which is the most read post on this blog).  1.5 years after we moved to the Portland area, Beth and I bought a house which allowed significant expansion of the good enough home office desk.

As a sufferer of chronic rhinosinusitis, I’ve found the need to keep facial tissues close at hand.  In fact, VERY close at hand as tissues go from box, to my face, to the trash in one choreographed motion.  So in the new house I have a GTD trash can.

And

my desk work surface is expanded from a merely “big” desk into an “Ikea conference table” sized desk that is 77″x43″.  I bought yet another Innovative 7500-HD-1500 monitor arm to hold up my 27″ iMac i5. I know that $260 for an arm seems exorbitant, but getting the computer off the desk is the best money you can spend in taking back your desk.

Also, if you’ve got a wall that you are facing when you work, you can get a monitor arm for $30 that will be great for giving you back your desk.

Anyway, to be optimal, I should have gone to IKEA and bought a conference table surface for $65 in the “as is section” but, I did not realize that the components I needed for my upgrade of “The Perfect GETTING THINGS DONE (GTD) Desk” would be available in the as-is department.  So, instead of saving 35%, I bought the full price $229 brand new white GALANT conference table (instead of the $65 as is white conference table).  I bought new adjustable Galant A-legs for $15 each, but in thinking about it I could have gotten away with buying 2 new fixed length Galant A-legs for $10 each and then 2 adjustable legs.

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Driver’s eye-view of the Perfect GTD desk +1

OK Bill, what is behind the monitor?

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Well, as usual, there is a lot going on behind the iMac.  I’ve used cable ties to attach a 3-tier paper tray to the Innovative hd monitor arm.  *Note* because the iMac and paper tray are hanging off the monitor arm, there is an angle that I had to compensate for with the paper tray.  Why? Because if you can’t get the paper tray approximately level, then you’ll have paper splashing on to your work surface.  = Unpleasant.  Here is a shot of the angle compensating cable tie.

And the indispensable ScanSnap S1500 rests on the base of the monitor arm. It is visible, but not when I’m looking at 3×5 cards on my desk.

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OK, what is going on under the desk

Excellent question!  Here is a macro shot of the under side of the desk:

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Once again I’ve availed myself of IKEA to provide pseudo drawer space as well as plain Signum cable management (US$10).  The Galant cable management tray (US$5) works as a static drawer.  Desk tools that conventionally clutter up desk surfaces are verboten in my conception of the perfect GTD desk.  So, I mounted the Galant cable tray a bit back from the front of the desk (to avoid hitting it with my knees), but still in easy raeachability.

In addition to microfiber cloth, stapler, and tape dispenser which are immediately available, I also keep a pocket knife and an eraser readily at hand.

Crayons?  You think Crayons are cool?

Well, in short, … I don’t know what to think about crayons.  Crayons come with memories, fun, and … crayon mess:

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Source: MissionMission.org

which … I’d forgotten about since I was 5.  But, still, writing on an IKEA conference table with Crayons™ is a great option if you are into crayons.  They come off with Scotch-Brite No SCRATCH sponges and Windex.

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Crayon mind mapping
(about moving ERP into b-education)
48 years after giving up crayons!

I felt giddy playing with crayons as a 53 year old!  The crappy wax mess that falls off the crayons, the problem of sharpening a crayon, the inevitable anger resulting from trying to sharpen a crayon in a pencil sharpener, the flash back to the 64 crayon set that had a sharpener in it (At least until you broke the first crayon off).  I found myself thinking about all the downsides of crayons as a dumb smile came over my face and I created a complex mind map that felt “just a little bit permanent.”

Buy crayons, write on your IKEA conference table, undo all the art formerly-known-as-damage, with a Scotch-Brite pad and Windex.  Fondly remember the voice of your mom yelling at you about using crayon on the table/wall/sibling.  You own the conference table, you can do with it whatever you want!!  Fun memories!

Improvements

First and foremost, except for legs, you can make-do in building your desk by shopping the AS-IS department at IKEA.  This will peel about 35% off the total cost.

Second: grommet management.  Move the grommets away from where you will work most at your desk.  For me that is working at the computer.  And, place Signum cable grommets out of sight if you can.  You can’t control where the cable runs are, but you can control the wires between cable runs and move them out of sight.

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Third: Find a work surface that does not have a pre-cut grommet in it.  I like the simplicity of IKEA parts, but I was forced to remove the monitor arm and re-place it through the steel support deck, because the particle board of the surface was not able to carry the 50 pound load of the monitor arm and items hanging from it.

Thank you.  Thank you.  Thank you for 2012!!!

So we are just almost exactly at 1 year into http:restartgtd.com and about 130,000 page views.  The blog really started with the “The Perfect GETTING THINGS DONE (GTD) Desk” post which Lifehacker kindly picked up, and we are about at the end of the year with this Perfect GTD desk +1 post.  I’d like to thank everyone who has read, everyone who has commented, and especially everyone who has emailed back channel to bill@basicip.com this year.  I’ve had a blast opening my GTD kimono.  And it has been fun sharing the GTD love and enthusiasm with you.

May this year bring a happier, more robust recovery, and smarter GTD thinking than any year going before.  You guys reading this rock.  Let me know how I can help in 2013!

Support RestartGTD by buying at Amazon.com from this link!

 

bill meade

GTD Bricolage De Jure

Introduction:

Having bought a house recently, cash flow has been at something of a premium.  So, whenever I can find a way to bing a fun improvement to my desk for no out of pocket costs, I’m very focused.  Today I had the idea that I could re-purpose the stand from my 27″ iMac, which looks like this: 

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Source: Bookyard.com

to be an over desk shelf for my most excellent ScanSnap S1500M.  Here is the inverted stand on the edge of my “progeny of the Perfect GTD desk” which I will someday, post about.  

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As every angle of the iMac stand is “out of plane” to attach the stand to my desk required an evolutionary step beyond my normal double sided sticky tape technology platform.  So instead of tape, I used drywall screws.  If you look in the following picture you will see 5 1″ black drywall screws loosely holding the stand to the under side of the desk, and around the corner from them, you will see two 2″ drywall screws holding the platform (was base, is now the shelf) parallel to the desk.  

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Note, I am laying on the floor looking up at the underside of my desk in this shot. 

Here is another angle looking across the desk: 

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And here is another angle looking across the face of the desk at the shelf and the monitor: 

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Apologies for the 24″ iMac growing out of the back of the shelf in this picture.  *Note* if you have a spare 2.8 GHZ iMac motherboard from the early 2008 24″ iMac, email me at bill@basicip.com otherwise I’m going to have to scrap this machine.  :-( 

Moment of silence 

… 

Now, back to bricolage.  Here is a shot of the ScanSnap on the shelf closed up in hibernation mode.  

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And here is the scanner open and ready for action! 

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More with less! 

I may have to employ double sided sticky tape to make sure the scanner does not walk off the shelf.  But I’m going to wait and see if the built in non-skid strip is enough.  I don’t like the idea of sticking my scanner down because the best way to get people to understand how great a scanner is, is to take my scanner and let friends scan their documents.  Something about scanning your own documents activates a neural pathway that description misses.  So, I’d like to preserve my free range ScanSnap if I can.  

 

bill meade 

 

 

Random 3×5 card/desk … like water cam

Betteraspect01

Random 3×5 card/desk … like water cam

I’ve got a great GTD flow going this morning!  Off to school for meetings this afternoon, but I have the 3×5 card + upgraded desk working together.  When I’m working at this desk, I’m smiling.  

How do you feel about your desk?  

Have a great flow-filled GTD afternoon!!!! 

bill meade 

p.s., Here is what happens to the cards when I move to the other office: Step 1 gathering … 

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Step 2: keeping separate 

Betteraspect02

Call for …

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Source: SameDayGuy.com

Desk Before Pictures!!!! 

There has been a fair amount of hinting that readers of RestartGTD are interested in seeing GTD desk pictures, and sometimes even in sharing desk pictures.  I’ve put my before/after up, and the before/after of one other RestartGTD reader.   Now let’s everyone show everyone theirs!  

Find a picture of your desk before GTD, or take a picture of your desk when off the GTD wagon, then post the picture in the comments to this blog entry.  Blog readers then can chime in with comments.  Commiserate about desk problems.  And generally encourage and troubleshoot.  

I love doing desk makeovers, so I’ll chime in where I think I can add something. For example,

If I were presented with the above desk, then I would advise the “Brutal GTD reference filing cut over” hereafter BGTDRFCO:

Step 1: Go to CostCo and get 5 large boxes.
Step 2: Get a rolling dumpster.  
Step 3: Wait for the weekend (best time of year for the BGTDRFCO is holiday in December, the only time when people will leave you alone at the office)
Step 4: Go through the piles on the desk, left to right, pick up each document and ask “Will there ever be a next action?”

  • If yes, and the action is immediate, put the document into one of the five boxes labeled “In” 
  • If yes, but the action is not immediate, put the document in one of the five boxes labeled “To Scan #” where # goes from 1 to N for all the boxes needed to hold scanned documents. 
  • If there will never be a next action, then put the document in the rolling dumpster. 

Step 5: Move through the entire pile of paper on, in, and around the desk dumping, inbox-ing, or to-scanning all the documents. 
Step 5: Get:

Step 6: Get the scanner working with Evernote:

  • If you have a single-pass dual-sided scanner at work (most workplaces do) then set up scan to email to email to your evernote in-box email address.
  • If you have a desktop scanner, set up the “Scan to Evernote” function to use PDF without doing optical character recognition (OCR). 
  • Set up a clear space to put your “To Scan” box on one side of the scanner, and a second clear space (use another of the 5 boxes labeled “Scanned #”) to build up your pile of scanned documents.  

Step 7: Start on the “To Scan #” box that is on top.  Take each document out, …

  • If the document is not precious, then cut the staple off the top left corner, and feed the document into your scanner, scan it, and then deposit the document in the “Scanned #” box. 
  • Repeat until all the documents in “To Scan” labeled boxes have been scanned.  Change the box labels from “To Scan #” to “Scanned” as you scan documents.  This step took me 3.5 hrs a day for 4 days to import my first 17,500 pdf documents into Evernote.  
  • Store the “Scanned #” boxes if you are paranoid, or recycle if you have that “This is going to work! Uplifting feeling after completing your scanning.” 

Step 8: Put the “In” box on your desk.  You can now scan through the box and apply David Allen’s “processing” to get the documents where they belong.  

I’ll post my current desk in a comment for others to share how they would modify/refine/replace.  But it won’t be until tomorrow!! 

Have a great day! 

 

bill meade 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

What is desk,…

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Source: Before GTD

… that we art mindful of it?  

I love to write about desks, desks, desks, desks, desks, desks.  But what I love even more, is when someone else writes about desks who “gets” desks.  I saw a very nice. compact, philosophy of desk post by Justin Jackson “Things I’ve Stopped Doing At My Desk” on Hacker News today.  Check it out! 

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Source: Justin Jackson “Things I’ve Stopped Doing At My Desk”

bill meade 

How not to set up a Brother QL-570

Introduction

I had this great idea!  Take the QL-570 label printer that is 4x as fast as David Allen’s alphanumeric label printer, and mount it on the under side of my desk.  Then, whenever I print a label, I can just put my hand under my desk, wait for the label to drop into my hand, and *poof* a no-look label! 

The “mr blurry cam” picture looks like this: 

HowNotToQL570

To take this picture, I am laying on the floor, looking up at the under-side of my desk.  The QL-570 is in the lower right hand corner.  The silver objects are the Galant Legs and the white surface is the under side of the Galant conference table that has become SON OF THE PERFECT GTD DESK.  

Don’t do this at home

First, because the rolls of Brother file folder labels will not stay secure when the printer is upside down.  And second, because even if you secure the folder label tape into the printer, the paper handling and printing mechanisms don’t work upside down.  :-(

But, it was fun with double sided sticky tape!  And, if this had worked, I would have removed one more item of visual clutter from around my desk.  

 

bill meade 

Fantasy GTD Offices

Office Design Gallery  The best offices on the planet

Source: Office Design Gallery

Introduction:

A little more snooping around the internet has produced the polar opposite of “No money down GTD.”  These are real offices that are tricked out in spare no expense creativity.  

GTD Friendly? 

The idea I like the best is the IL CONTE OFFICE (scroll to the bottom of Office Design Gallery’s web page).  Why? 

  • Because the environment is mostly white, and does not have pictures of people, or clutter, directly in front of the work stations. 
  • I think the fake tree branches provide a sense of separation.  They are not vegetable barbed wire by any means, but still, there is a sense of separation providing autonomy of thought in these work spaces. 
  • Desks are big. 
  • IL CONTE just looks like an office that is “mind like water” friendly. 

GTD missing? 

  • 3 Tray in-box.  The surface of the desks are so clean, it seems like a 3 tray in-box would have to appear from out of the wall, or pop up from the surface of the desk.  But, it definitely needs the in-box.  
  • Project folder infrastructure.  The 3 drawer floating sideboard might be enough to store project folders in, but I doubt it.  
  • Monitor arm to get the iMacs up in the air so that 100% of the desk space can be used for arranging cards.  

Why look at all these desks and offices?

In economics a distinction is made between “search goods” and “experience goods“.  Search goods are products or services that you can observe characteristics that you need before purchase.  For example, medicines.  You know the milligrams of each medicine you need, so you can buy a generic that is equivalent to a prescription drug.  

At the other extreme are experience goods where the characteristics of value are difficult or impossible to observe before purchase.  Experience goods split wants from needs.  Especially in new technology areas, at first people can only tell you what they want, not what they need. After people go over the learning curve with a new product category, they can articulate what they need.  But, not until.  

Example experience good: Jamba Juice.  

One day while my wife and I were in Jamba Juice and Beth was in front of me in line to order.  She was taking a long time deciding what fruit-mulch drink to choose.  I heard myself say “Honey, these are experience goods, you can’t compute the best one to choose.  Just start at the upper left hand corner and work you way down each time you come!”  Beth was not offended, and we still enjoy discussing how to choose experience goods, from the top left or bottom right of the list.  

So what? 

Offices are experience goods.  Desks are experience goods.  GTD is an experience good.  Each GTD sub-component is an experience good.  You have to try each of these, try satisfying a want, in order to gather the information on what your true needs are.  Wants are stepping stones to needs.   

Economics also talks about “credence goods” where it is difficult for consumers to ascertain the impact of the good.  Lawyers, doctors, dentists, etc. all tend to be credence goods.  

Is GTD a credence good?  

I don’t think so.  Since starting GTD I’ve *felt* my productivity increase, then plateau as I figure out how to plug leaks in my system, and then rise once the leaks are plugged.  After the initial rise-plateau-rise pattern, I’ve plateaued as I experimented by swapping out components (Evernote for paper reference filing).  

I’ve also felt my level of stress reduce.  Of course what I did with that was to take on more work so that my level of stress rose back up to historic levels.  But at least I was getting a bunch more done for the stress!  

Here are the tiny-poll results to date on the ways GTD improves productivity for other restartGTDers: 

Polls  RestartGTD  WordPress

Enjoy! 

bill meade