What is GTD Warm Boot Step #1?

Where Does a New Work Flow Start?

billathp.jpg

The Author @ HP Boise Legal Circa 2001

The last time I had a cube in corporate America, the cube came with 4 walls. Apparently, a few things have changed since “back in the day.” Today a cube is truncated into a
c | u | b | e so that four people put together have four walls. So I’ve got a corner or 1/4 of a cube.

Ironic Math Question: Is a corner of a square, a square root?

Back story, at HP I asked that my cube have zero work surfaces. Instead I ordered two lobby chairs that had tablet arms for laptops. And on the chair I used, installed a long work surface that reached from the right table arm to the left. Top down my cube looked like this.

Presentation1

The fun thing about this set up was people would come in, sit down and say “Why is your cube larger than everyone else’s.” This was fun, because my cube was not larger than everyone else’s. Same as.

And same as brings us back to desk 1.0 at new job in the insuranceville company town.

IMG_20140717_131307

It is only natural to feel a moment of remorse for moving from my dungeon desk (see below) to a corporate environment with a uniformity fetish. However, life is bricolage (RestartGTD link) and constraints set you free (see previous post).

IMG_20140104_143951.jpgOne big constraint of the new work space is books. Perhaps you have seen my picture in my library around the internet …

640px-Carl_Spitzweg_021

Spitzweig 1850

Alas, no more shelves, ladders, or extraneous reference materials. The internet is some compensation, but Mostly I’m shifting my references into Kindle and where possible, PDF files.

Bill_s_Kindle_for_Mac_5

GTD Start Up

I decided to start with a 3×5 card heavy GTD setup. One idea, one piece of paper. Then, a manila folder for each project. In slinking around the supplies room if found a lot (20) diagonal folder holders that were “locally available” to install without causing any drama. So, here is what my desk looks like when I arrive in the morning.

IMG_20140717_081708

When I first arrive in the morning I move my monitors out of the way, up to the shelf, and then do a relaxed mind sweep. At least for now, I’m arriving at 8:00 am which is a scosh before my group, so I can take 10 minutes or so to allow ideas to bubble up, write them on cards, and then organize the cards into groups (columns).

My new boss (who no, has not read GTD … yet …) is great at emailing me projects, hints, tips, etc. So my first week, I started by taking her emails, cards where next actions were captured during conversations, and then hacking out an initial set of projects. Each project gets a folder, and a diagonal slot at upper right on my desk. Cards get filed in project folders.

This physical folder organization has felt to me like it has helped trust to develop fast. If I’m not at my desk, the information is available for my boss to walk up to the folders, find the project she is concerned with, open the folder and see:

  • At the very front a list of next actions for the project. Think of an excel spreadsheet list that has completed tasks and next tasks.
  • The individual 3×5 cards with next actions on them.
  • Supporting materials for the project (most of which she has lent me, so this is great for her to be able to “pull back” materials she needs)

I also have a “Projects” folder with a list of all the individual projects. This list has been handy as my boss is on the spot with her boss and her peers about what I’m going to be doing (this company has a strong norm of close monitoring of new employees).

That is the initial set up so far.

bill meade

GTD what processing work is like

Positive Analogy:

  • Funnel = Inbox
  • Cups = projects
  • Detection and routing = weekly review

Negative Analogy:

  • Cups are sorted in a first-in-last-out order (which is what happens to next actions if you don’t do a weekly review).
  • The pre-filtering of next actions vs. drone work is not shown.

Lesson:

  • A lot of the battle of GTD is getting the correct number of cups. Having a place to group things before working on them is critical for eliminating clutter, and for clearing the mind.

Number 3 Reason GTDers Don’t Use Evernote … after installing Evernote

url

TLDR: Why people set up and then don’t use Evernote

  1. The first reason is that implementing GTD changes too many things at once.
    So, Evernote, even if it is installed and working, won’t be used. Evernote is a sub-casualty of the 83% failure rate of GTD implementations.
  2. The second reason is because we blow off the GTD weekly reviews, infecting our GTD system with guilt that comes into focus (like a magnifying glass starting a fire) when we sit down to use Evernote. End result is we stop sitting down to our computers and stop using Evernote. *Note* This is also why people stop using Outlook, Omni-Focus, etc. for GTD.
  3. The third reason why GTD people don’t use Evernote after implementing it, that Evernote can be implemented in too many ways. And, … no two ways to implement Evernote agree. Too many choices to an overwhelmed brain = no choice. So, stop web surfing about Evernote, and start experimenting with your own work.

If you too have abandoned Evernote while trying to implement GTD, please share why?

Done! Good! Now go buy something to organize with on Amazon!

Introduction:

Why GTD people stop using Evernote is a surprisingly popular topic. So, I’m going to identify a couple more of the big reasons that GTD people stop using Evernote. This post is about reason 3, how the many alternative ways of implementing Evernote, stop people from using Evernote.

Pasted_Image_2014_04_23__1_09_PM

Source: AStandUpLife.com

The perfect illustration of a GTD user implementing Evernote is not just a deer in headlights. The perfect illustration is a deer in a dozen of the spot lights used in police helicopters to run down fugitives.

User: “I think I’ll try using Evernote”

  • {event} Client installation on an iPad happens
    (10% of users who attempt to install quit here)

    • Wait, what? Why aren’t people installing Evernote on their PCs first? Seems that the PC is passing in influence. See RestartGTD’s Browser De Jure page for GTD viewership. GTD like it or not is becoming an iPad thing.
  • {event} Account setup happens
    (50% of potential users quit here)
  • {event does not happen} Opening Evernote for the first time on iPad
    (25% of potential users quit here)
  • {event} User opens Evernote for the first time

Even if we give Evernote 100% of the loyal users who open Evernote on their iPad for the first time, Evernote has still lost 85% of its users by the time a user opens Evernote for the first time.

Worse success rate than a David Allen GTD seminar!

Of course, I could be wrong about the percentages above. Still … Evernote is computer (desktop or laptop) first. With its new users swarming in from iPad and iPhone land, there are going to be a lot of wasteful problems (from the perspective of GTD).

For example,

  • once the person who has followed the steps above sees their Evernote account, what will they see? None of their existing information. = #EvernoteProblem
  • how can we fix this?
    • By installing Evernote Web Clipper and Clearly for a week or 10 days, so the user has some web-browsing history built up, that s/he will recognize when Evernote first opens. = #EvernoteProblem
    • By *distracting* the user to next import their paper with a scanner (scroll down to the file cabinet picture) before they open Evernote. Oh, crap, this requires Evernote to be installed on a PC with a scanner. Oops. = #EvernoteProblem
    • By scanning directly from scanner to Evernote on iPad or phone.
    • Without something drastic, can we fix this?

Hypothesis:

= #EvernoteProblem * #GTD Problem = .15 *.17 = Success Rate of Evernote & GTD

.15*.17=.03 Or, 3%

Ouch!

How can trying to implement Evernote with GTD be a good idea if it kills off an additional 14% of successful GTD users beyond what David Allen’s Company experiences?

  1. Once a GTD user puts their information into Evernote, it becomes easier to do reference filing correctly, than to not do reference filing. Reference filing is a keystone GTD skill. This helps *a lot* with people staying with GTD!
  2. Those 14% of GTD users were going to fade anyway. I *think* this because I talk to people who are “formerly known as GTD users” and they say “I use about 50% of GTD. I was really into it at first, but then it became too much to keep up with.”
    • Why? When I ask, “Do you use Evernote web clipper?” they invariably say “What is Evernote Web Clipper?”
    • Hypothesis: 14% of GTD users would be saved if they tried Evernote for their reference filing.
  3. Evernote is a platform, not a well-known, habitually used product. So what?
    • So … the marketeers at Evernote are clueless at how to help people who have a dozen police helicopter spot lights in their eyes. Platforms give markets new-to-the-world-capabilities, marketing people are trained to more efficiently sell old-to-the-world-capabilities.
    • So … in GTD terms, a new platform allows us to experiment with new degrees of freedom in organizing. The way our brains work with new platforms is trial and error. Our brains will try using the electronic tools, then pull back and compost on how the new platform *feels*. Then, confidence in a new way to use the tool appears from nowhere, and we implement the tool. And iterate improvements from there.

BIG Evernote LESSON FOR GTD USERS:

Don’t web surf to figure out how to use Evernote. Experiment with your own next actions, projects, reference filing, and inboxing. See what pleases you and run with that. When you feel *hindered* by Evernote, stop doing that. 

bill meade

Number 2 Reason GTDers Don’t Use Evernote After Installing Evernote

Photo Library - 07572

Reason #2: De-Stress Inebriation

OK, you implemented GTD and emerged from the cut-over. You changed everything and somehow, you are out the other side, now you’ve entered into the GTD honeymoon.

Murder on a honeymoon … happens, surprisingly … often.

In the movies. But, also by brides, and grooms. While you are enjoying your GTD honeymoon, stress relief is fantastic: “Why did I not do this before now?” repeats endlessly.

*News* *Flash*

Honeymoons end, even if you are not murdered. And your GTD honeymoon is going to end this Friday.

Why this Friday? Because this Friday will be the first time you “forget” to do your weekly review.  On Monday you will realize: “Oh, yeah. I needed to do a weekly review last Friday.”

No Weekly Review: What is the big deal?

  1. By skipping your weekly review you break the GTD contract with your subconscious.You remember, the GTD “trusted system contract” right?
    1. “I (conscious me) agree write everything down, and take conscious control of reviewing projects and next actions. And,”
    2. “You, my subconscious agree to ‘let go’ of remembering everything, which frees up my (conscious me’s) creative capacity take credit for the subconscious doing breakthrough work.”
  2. And, more fundamentally you did not skip the weekly review because you “forgot.” You skipped your weekly review because you listened to a demon.See if you recognize the voice:”You feel so good, why spoil feeling good, with the drudgery of a weekly review.””If you do a weekly review, you know you will find something that will turn in to an emergency. Do you have the energy to deal with an emergency right now? So … don’t weekly review.”

    “You did a such a great job setting up all these projects and next actions, no need to review this week, you still remember everything.”

    Sound familiar?

Reason #2: Why people GTDers Don’t Use Evernote After Installing Evernote

De-stress inebriation. 

You’ve implemented GTD, you’ve got Evernote up and swallowing massive quantities of paper. Stress to remember everything, is gone. Stress to intuitively preempt emergencies is gone. Your subconscious for the first time, is cutting you slack about forgetting.

Your spouse says to you “Why are you so happy?” (as mine did on the first Friday after implementing GTD).

This is telling you that you are inebriated. That is, de-stress inebriation is going to kill your use of Evernote and … GTD.

De-Stress Inebriation:

If, like me, you were under a lot of stress before discovering GTD, the initial “honeymoon high” of de-stress inebriation, can trick you into taking a “vacation” from work in the guise of “being more organized.”

Wait, think!

“I implemented GTD so that I could get more done. But, the first week of GTD while I’m getting organized made me feel so good, I (somehow) decided not to do my weekly review.”

Which, leads, to me doing nothing, while I enjoy being de-stressed.

What am I avoiding?

A weekly review does three things: (1) Gets you clear on what just came in, (2) Gets you current on everything going on, and (3) Gets you creative.

Screenshot_2014_04_20__5_27_PM

Source: After p. 27 of David Allen “Mastering Workflow”

Why am I avoiding this? Because it is too hard? Was the excuse in the work, or in dread your head?

Consequences:

If you implemented GTD in Evernote, you won’t be able to sit down and do GTD.

There it is, you’ve just stopped using Evernote for the second most common reason. You got drunk on the release of stress from implementing GTD.

bill meade
bill@basicip.com

GTD Technology Advice: Which NAS should I buy?

… and what is a NAS anyway?

I received the following question from a restartgtd reader who works in a small business:

Been doing some homework on Synology and CRM. 
Love that OpenERP andSugarCRM are both available
as modules. Based on specs and pricing, I'm
leaning toward the DS214+ box 
(https://www.synology.com/en-global/products/spec/DS214+).

Any thoughts?

Letter Writer

Before I get to advice, I’d like to describe why this reader and I are talking about Synology’s NAS products and not some other brand.

In the beginning …

I first *touched* a Synology NAS in September of 2009. At the time I was writing a review of Synology’s CS-406 (and their first) NAS product. NAS is an acronym that means “Networked Attached Storage.” What NASes do today, used to be addomplished by big expensive servers. For example, managing electronic mail used to be done with servers. Today, NASes manage email. FTP used to be managed by servers, today FTP is managed by NAS devices. CRM (Customer Relationship Management) used to be done on servers, today you can run CRM from a NAS.

In fact, it gets better. Not only can you use your NAS to run email, FTP, and CRM, you can run all three services, and more, simultaneously. Computers and disk drives are so fast now, server work is fast shifting to appliances like network attached storage. This is a big win for small business information technology!

Back to Synology’s NAS. Here is the cover picture I took of Synology’s NAS on my bookshelf in 2006.

synologycs406books1Source: SmallNetBuilder.com

Impressive:

The more I used the Synology NAS, the more impressed I became with the product. Having worked at Hewlett-Packard’s LaserJet group in new product management, I appreciate well developed firmware. And the more I used the Synology product, the more impressed I became with Synology’s firmware.

At first I was impressed that the NAS did not crash. Then, I was impressed with how future looking the feature set was (downloading bit torrents handed off from a laptop in 2006!). And then, when the NAS had proved itself as a solid performer, I began to attempt to trick the NAS into failure. I could not.

What the NAS felt like was firmware that was so strong that anyone could jump on it and not collapse it. It recalled to mind a story from a friend of mine. Her grandfather entered a design contest in West Virginia to build a bridge. When it was time to be interviewed about his design, he took a scale model of the bridge, set each end on a chair, and then stood on the model. And he won the contract.

Synology’s firmware, felt like the bridge between the chairs.

Why?

How could a 1.0 NAS be so solid? Well, it turns out there is a back story. Synology’s founders wanted to have the first software company in Taiwan. And to start their company, they landed a contract with a big Japanese company making enterprise disk arrays. And the software they picked to develop first, was enterprise RAID.

OK, I won’t torture you with the details of what RAID is. The point of brining up RAID is that it may be the hardest software problem to solve in enterprise software. Synology was crazy to start with enterprise RAID. But, that is where the DS-406 NAS came from. After tiring of enterprise hard drive companies, Synology designed its own hardware and moved its RAID software to their own NAS.

So What?

This story is why I begin this post with Synology. Synology started out with a lead in software quality and functionality, and it has pressed its advantage ever since. Simple, Synology in my opinion is the best possible network attached storage device on the market.

Back to the Advice … which Synology NAS should I buy?

Hey!

There is a strong inclination with the synology boxes
to buy way more than is needed, and thus, to spend 1.5x
as much as is needed. Or, more.

The important thing about Synology is, they are all the
same software, just different processors. The slowest
unit (DS411slim) is plenty fast for Prink for the next
couple years.

So I'd *nudge* you down in cost to the DS214se at $159
you throw 2 hard drives in and you have an 
indistinguishable product from the $369 DS214+. 
"Slower" = Supports only 20 people instead of 50.

If you want to install and play with the CRM software,
I cordially invite you to come over and play with my
DS508 and get a feel for it. My experience with OpenERP
is that the learning curve is a bitch. The support
materials are like man pages that cover about 20% of
what one needs to learn.

OpenERP also runs on Win 7 so you could take an old
turkey box and put it up on that. See if you like it.
But, the Synology does way more (private encrypted
cloud, media crap, email running, etc. etc. etc.) than
a base Windows or Linux box.

For example, if you wanted to move off Google (Yay yay
NSA!) you could move most of the services to a Synology
box (maybe spreadsheet and docs too, but I don't know).

bill

Isn’t saving money by buying less speed … risky?

No. As I said in my advice email, the slowest NAS these days is easily fast enough to service a small company. In fact, I think that Synology is hurting itself in a way, because they allow customers to buy more expensive equipment than is required.

Think about it. You buy a $200 NAS (bottom of Synology’s line) and you love it. Great story. But I think that so many NAS buyers are first time purchasers, that having too big a product line, has the unintended consequence of keeping a lot of potential customers on the pre-purchase fence. Choice has been shown to be de-motivating (PDF).

“I’ll just wait for the next product update by Synology.” or “I’ll wait until I have the incremental $150 to buy the black model instead of the tan model.” NASes are new, and it is hard to buy a new product category for the first time. Excuses easily satisfy fearful buyers who make them.

In closing, I would point potential NAS purchasers to this FANTASTIC product review of Synology’s DS213j. Have no fear.

bill meade

Ray tracing for electronic mail!

BlogGraphics02_pptx“Waxfogram” High Resolution

 

 

 

Introduction:

I found a post by Michael Waxman via Hacker News (my #1 source) this morning. I started this post with the idea that I would just write a couple sentences and then post the link to Michael’s article. But before I did that, I started reading carefully and there are so many moving parts, I had to build my own (Waxman + infogram =) Waxfogram to boil the email methodology down to something understandable.

Ray Tracing:

When I taught MBAs and engineers in St. Louis, I had one off-the-scale-genius who introduced me to ray tracing. And as I studied Michael’s post, then looked at the programs and tricks he is employing, I began thinking of incoming messages as rays.

This then led me to think of Waxman’s tools in three categories: before-inbox, within-inbox, and without-an-inbox. This table breaks down all the tools Waxman discusses into these categories:

BlogGraphics02_pptx

 

GTD Interpretation:

None of what Michael Waxman did in his email contradicts GETTING THINGS DONE. David Allen repeatedly talks about controlling the information that you allow to come into your life and inbox. But, Waxman has creatively extended the idea of controlling input. Using Unroll.me and Sanebox (and even arguably outbound only email, since not seeing your inbox prevents unwanted distraction from incoming email) are all input control tools.

I’ve always ass-u-me-ed GTD as something I do after “stuff” arrives in my inbox. But Michael Waxman’s system and explanation caused me to question this and reminded me to be more creative.

Enjoy!

bill meade

Cross Disciplinary Evil of Clutter

Keep your station clear YouTube

“Keep your station clear, or I will kill you!”
http://www.youtube.com/watch?v=GgiK-HWKPjw 38 seconds
Source: Ratatouille

Introduction:

I left a browser tab open with Greg Bauges’ “Code Like A Chef: Work Clean” blog post to remind myself to create this short blog post on the cross disciplinary evil of clutter. Clutter is the strategic enemy of productivity, calm, creativity, and discovery. From kitchen to garage to office, clutter tells you that you have not organized for what you are doing.  So, potentially, you have not decided what you are doing. 

Sound bits and bites from Greg’s post:

Thomas Keller (chef) bits and bites

  • Being organized – … ‘working clean’ – is a skill to develop 
  • Organization is about setting yourself up to succeed
  • Clean as you go to avoid clutter
  • Clutter interferes with the cooking process 

Greg Gauges (programmer) bits and bites

  • “Working clean” is the most valuable concept I’ve adopted from the kitchen
  • Working clean takes two forms: physical workspace, virtual workspace
  • I am continually cleaning my virtual workspace
  • Email does not stay open 
  • The goal of a professional programmer is to produce clean, organized code
  • We can avoid pressure by keeping our systems, our code, and our design as clean as possible

This post reminded me of the scene in the animated movie Ratatouille where Colette (Jeaneane Garofalo) teaches Remy (Patton Oswalt) how to cook by avoiding clutter’s complexities “You cannot be mommy!”

On Clutter:

What I’ve learned about clutter:

1. Clutter happens when I do not have places for things  

  • Example: Reference filing materials in piles on my desk before using Evernote
  • Fix: Creating Stations (See THE HOUSE THAT CLEANS ITSELF) with everything you need to complete a specific task, kept out of site until you are doing the task. 
2. I am bi-polar about clutter.  I can be repelled by clutter, or, I can knowingly run into the burning barn of clutter  
  • Example: Mindless internet surfing
  • Fix: Understand why running into a burning barn seems good.  Usually, it is fatigue-generated for me. Naps are important, but I have a hard time taking them. Exercise is also important, etc. 

3. A clear desk and focused work environment (i.e., lack of clutter) pierces the armor of resistance to people hearing about GETTING THINGS DONE  

  • Example: I worked with an accountant at a big firm this year. My GTD implementation process is to get desks 100% clear, get all reference materials into Evernote, and then get a simple 3”x5” card and manila folder system set up for projects. The accountant’s desk was by no means messy, it was just cluttered with every possible tool that might be useful. Clearing the desk, once everyone realized the accountant was not leaving the firm, brought peers and senior managers to ask about how they could implement. 
  • Fix: I think we unconsciously hate the clutter we create at our work stations. Try nuking all objects that are in your field of vision at your desk computer. Just try it

bill meade 

 

 

 

 

 

 

Invitation to a free “Getting Re/Started with Getting Things done” Workshop

 

ALPFA Portland Get Things Done and Increase Productivity Eventbrite

https://alpfa-productivity.eventbrite.com/#

Hey!

I’m delivering a 90 minute workshop this Thursday morning for ALPFA Portland.  ALPFA Portland has graciously given me permission to invite any RestartGTD people who will be in the area, to come, have breakfast, and geek out on organizing tips tricks and traps.  

Click the eventbrite.com link above for details.  If you want to come, RSVP at eventbrite and then come! 

bill meade
drop me an email (bill@basicip.com) if you have any questions  

Get “IT” Off Your Desk!!!

 

Screenshot 6 26 13 9 10 AM

Source: Ebay

Introduction:

I’m always on the lookout for paper trays that get paper off my desk, so the entire surface is free to organize 3×5 cards on.  Ken in a comment pointed to a very interesting family of off-the-desk products.  Purpose of this post is to show the product family off and point out the relative cost-effectiveness of these desk accessories compared to say … Steelcase desk accessories.  

The accessories:

In addition to the three tray unit for $40 above, there is a two tray unit for $30 … 

Screenshot 6 26 13 9 16 AM

And a two tray + phone organizer for $40 … 

NewImage

A formidable six tray unit for $40 (the unit that Ken alerted me to) … 

Screenshot 6 26 13 9 20 AM

Note that the paper trays are rotated 90 degrees from their orientation in the three tray organizer, so it looks like the trays can be mounted to the tower, from either side, or the tray’s back.  

A rotary catalog + paper tray organizer for $40 … 

Screenshot 6 26 13 9 22 AM

And to mix it up a little, a catalog + phone organizer for $80 …  

Screenshot 6 26 13 9 26 AM

For comparison, here is a Steelcase task light for … $340!   

Screenshot 6 26 13 9 29 AM

So what? 

These desk accessories are significant because, like monitor arms, they allow you to clear the surface of your desk.   Here is my desk before monitor arm: 

D3M 3218

Here is my desk after monitor arm:  

D3M 5534

Having the monitor off the desk surface allows a dramatic increase of usable desk space.  Having a monitor arm allowed me to write on my desk or sort 3×5 cards (my atomic unit of thinking) without restraint.  

My desk surface is an IKEA conference table, so it provides a lot of space.  I used this table for a year and then on impulse leaned over the desk and stretched my arms to see how much of the surface area I could reach: roughly 40%.  I composted this for a few months and then with the help of my cats … 

D3M 5576

I cut out a plug for the mandatory hole in IKEA conference tables, and then diagrammed a semi-circle of 15″ at the middle of the desk:  

D3M 5578

and then cut it out:

D3M 5580

Then bought white edging material at Home Depot that I ironed on to the raw edge of the cut. 

D3M 5585

 With the cut-out I can now reach 80% or so of the remaining desk.  Of course I have lost some usable desk space from the cut out, but I have gained much more use of the remaining desk space.  For example, without the cutout, I needed to push my keyboard 14″ or so from the edge of the desk in order to get my forearms on the table (my perfect ergonomic position for typing).  As I type this my keyboard is about 5″ from the top of the cut out, and my forearms are just wresting over the edge of the cutout.  Comfy! 

So what? 

The signal in the noise of this post is that if you work at it, you can get your desk clear, you can improve the usability of your desk, you can be more organized and more comfortable at the same time.  The more of your desk you can use, the more focused your work can be.  

bill meade  

 

 

 

 

Perfect GTD Desk +2: Desktopia Redux

D3M 5585

See also: The Perfect GTD Desk +1

See also The Abomination of Deskolation Redeemed 

See also: The Perfect GTD Desk

Introduction:

Perfect GTD desk +1 has been refactored once again.  The above action shot displays several changes:

  • The monitor arm has switched ends of the desk
  • The cable access door in the Ikea Galant Conference Table has been filled in with wood
  • Gave up on mounting the Fujitsu ScanSnap on the monitor arm.  It was cool to look at, but even cool stuff is clutter when you are trying to get work done.  So I resurrected a shipping box and mounted both the ScanSnap and the Brother label printer on the box.  So far so good, the box has not interacted with the chair legs.
  • Screwed the chair mat to the floor in the correct location with 4 2″ drywall screws.  *Bam* no more wandering chair mat!!!
  • A 15.5″ semi-circle has been cut out of the center front of the conference table.
  • To create a 15.5″ radius, the conference table was slid forward until the back edge of the desk was flush with the Galant support frame.
  • I also slid the conference table surface to the right until the left edge of the work surface became flush with the left side of the Galant support frame.  Here’s an action shot of the top left corner of the desk:
  • D3M 5586
  • Power adapter moved from underneath the work surface to Galant table legs.  With diagonally crossing cable ties it was simple to mount the power adapter and then slide it around to readjust it.
  • A cordless remote control light switch was added (mid right hand of the back of the iMac) controlling the keyboard light, the floor lamp over the desk, and the floor lamp in the corner of the office.
  • The “un-drawer” was shifted left and canted at a diagonal angle from lower left hand corner of the desk, to upper right hand corner.  This removes the un-drawer from constant collisions with knees.
  • The purpose of the undrawer is to hold all the items that need to be at hand, but that clutter up the desk surface.  I have stapler, tape dispenser, utility knife, a 10 port USB hub, flash light, and my Plantronic USB headset (wireless headsets suck!).
  • Action shots:
  • D3M 5589
  • D3M 5590
  • USB and power were added to the right hand end of the desk (form the semi-circle side of the desk).  While I wanted usb and power plugs available, I need them to be out of sight, and they can’t be mounted under the surface without cables working their way out with gravity.  So I turned both poet and USB adapters 90 degrees and mounted them with cable ties and cable tie anchors.
  • Action shot:
  • D3M 5587 

Results:

When I sit at my desk now, I’m in the semi-circle and can rest both elbows on the work surface at all times.  I can also reach a much larger proportion of the work surface.  I especially noticed the altered surface to volume ratio of the desk when I wiped it down with Windex to shoot the pictures in this blog post.  Standing in the semi-circle it is easy to wipe down the entire surface of the table.

When people try the desk out, the first word that comes out of their mouths is “Game changer!” and then “I’m going to do this to my desk!”

The monitor arm now swings the iMac completely out of the way of the desk.  Action shot:

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And when sitting at the desk, it looks like this:

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How To Section:

I started with this configuration:

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This worked OK, except that it began to bug me that the cable access door in the work surface did not do anything.  If a feature is not doing work then it is clutter by definition.  So I stripped the monitor arm off the desk, removed the power outlet and the IKEA cable management baskets, and then the un-drawer which you can just see peeking out under the work surface by the red mouse.

Then I detached the work surface, and laid under the desk sliding the surface to different places and then seeing how it *felt* from beneath and above the desk.  I had the idea to slide the desk forward and to the right to maximize the work surface overhang.

Next I started drawing curves on the surface of the desk.  Because it is a whiteboard, I was able to draw, look, erase, redraw, and play with the shape in my mind.  I like the idea of reshaping the desk with bulbous organic curves at the corners like this:

NewImageSource: Modenus.com

But, I was too chicken to cut very much out of the desk.  Because desks are experience goods, you can’t think your way to what you will love.  You have to generate and test.  So I decided to start simply with a semi-circle cut out.  Starting out the project looked like this (mr. batik supervising):

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I decided to cut the cable access door plug from the semi circle and marked it with whiteboard marker.  Then I drew a 15.5″ radius semi-circle from the measured center of the front edge of the work surface.  Then cutting began with a jig saw and after the semicircle was cut out, I hustled the iMac back on to the left side of the desk this time.  I don’t know why I tried the left side of the desk.  Just happened that way.  At this point the project looked like this

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Once I re-mounted the iMac on the monitor arm, I was delighted to see that shifting the work surface forward created an opening between the desk and the wall, that allows the iMac to swing behind the far edge of the work surface.  This leaves the work surface completely clear for jotting down ideas, spreading out 3×5 cards, etc.  I like the additional openness of this configuration over where I started from.  Gratifying to contemplate.

At this point I cut a grommet hole out of the semi circle and then used steel straps to mount the cable access door plug and grommet hole plug from the under side of the desk.  Action shot (sorry it is blurry):

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Then I filled in all the gaps around the plugs with white plastic wood which I was very delighted to discover at HomeDepot.com.  Much sanding and re-filling and re-sanding ensued. And once I got the work surface to be “not terrible” I moved on to finishing the edge the jig saw cut.

I was surprised at how easily iron-on melamine edging went on.  Get a clothes iron, cut the length of edging you need, then slowly iron the melamine edge on to the work surface.  Took about 30 minutes from start to cleaned up.  And I’m very delighted with how the edging is staying attached.

Partial component list for desk:

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